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Conferences & Meetings

 
Event/Meeting Design & Pre-Planning

We use exclusive planning tools to include customized event timelines, budget templates and attendee communication plans to ensure that our entire team is on task according to plan. Getting off to the right start makes the meeting planning process more enjoyable for everyone, but most importantly, it helps to ensure a successful meeting!

 

Vendor Management & Contract Negotiation

We understand the many moving parts to planning and executing meetings and conferences. We take the hassle out of managing third party agencies by acting as the central point of contact so that you can focus on your attendees and high-level executives. We determine the exact services needed from each vendor, develop the request for proposal (RFP), review proposals, negotiate optimal pricing, and review and approve their contracts. We are your on-site contact for vendors and integrate them into the complete event team. We preserve a global view of the overall event plan and budget so that the end product meets your exact specifications.

On-line Registration & Attendee Management

Our conference and meeting experts ensure seamless registration processes - - our technology partners offer new and better ways to track your attendee data -- this makes event and meeting planning easier, allows for shared reports and the ability for you to monitor your data in real time. Our team can manage the registration process on your behalf or you can use our event management software to assist you with the following:

  • Customized Event Registration Site

  • Attendee Data Collection

  • Registration/RSVP Tracking

  • Attendee Registration

  • Payment Collection

 

On-Site Staffing

We’re here to blend in as “one of the team” and to support your full time event planning staff. Our professional team is trained extensively on the day-to-day operations for all program types. Our objective is to make your on-site meeting experiences stress-free, seamless and memorable. 

Technology and Audio Visual Needs

Our conferences and meeting experts deliver a complete array of lighting, audio, staging, special effects and video production for all types of events. We partner with only superlative professionals in which to operate this part of any meeting. Our goal is to bridge the gap between clients and "techies" with concise, affordable, easy-to-understand audio visual plans.

Budget Development & Accounting Management

At BluPrint, we understand the importance of creating a realistic budget and staying on track. Given the challenging economy, our event management team is often tasked with determining creative solutions to reduce event costs.  We partner with professional vendors to track all event related service expenses and provide real-time status reports or simply set up revenue collecting websites for attendees, sponsors and vendors where the money comes directly to you.